Jeanavive = Authentic

Small world, a word used to describe me by many was featured in a recent article “Authentic”.

The articles featured quote was from BreneBrown and I just finished the AMASF American Marketing Association – SF www.amasf.org Board Group Book Reading, given to us by President Maria Gianotti , the book was also by Author: Brene Brown, “Dare to Lead: Brave Work. Tough Conversations. Whole Hearts.”

“To be authentic, we must cultivate the courage to be imperfect — and vulnerable. We have to believe that we are fundamentally worthy of love and acceptance, just as we are. I’ve learned that there is no better way to invite more grace, gratitude and joy into our lives than by mindfully practicing authenticity.”— Brené Brown

The article went on to say: “Authenticity is about presence, living in the moment with conviction and confidence and staying true to yourself. An authentic person puts the people around them at ease, like a comforting, old friend who welcomes us in and makes us feel at home.”

Read The Article Here: https://lnkd.in/es9gMu3

Have an authentic day 😉❤️🦄.

 

Volunteering and working with Boards

For over a decade I have volunteered with associations and have gone as far as Chairing several boards.  With several of these associations there was no guidelines in managing tasks and tools to encourage volunteers often a routine of passing the torch to anyone who volunteered to take it over with little cohesive long term planning.

There are a lot of great tools and information available online that make great framework to utilize if entering such a role that does not have an existing guideline.  I have gathered some and have embellished with my first-hand experience:

“Volunteering is an important and essential contribution from all members of society to help others, ourselves and to keep life running smoothly.”

“Guide to Volunteer Recognition: Volunteer recognition is one of the essential components to the volunteer program.  When volunteers feel recognized and appreciated, they are more likely to continue volunteering with the organization and represent the organization well in their communities. The most important piece of recognition is maintaining a culture of thanks – saying thank you on a regular basis.  Recognition is everybody’s responsibility, not just the volunteer’s manager.  It does not have to be a grand gesture of thanks, nor does it need to be incredibly time consuming.  Recognizing a volunteer can be as simple as sending a thank you email or card.  It should be done separate from any other communication however, so as not to dilute the message of thanks.  It is also important to remember that everyone likes to be recognized in different ways.  When thinking about how to thank volunteers, keep the Platinum Rule in mind: Do unto others as they want done unto them.  In other words, try to thank them the way they want to be thanked, not necessarily the way you might want to be thanked.  A simple way to determine the type of recognition volunteers are looking for is to ask them why they are volunteering (building their resume, sharpening their skills, meeting new people, etc.).  The type of recognition they are looking for is usually tied to the motivation behind their volunteerism.”

“Express appreciation when appropriate: Be sincere. Nothing turns people off more than someone who is trying to curry favor. “

“When volunteering, all personality types come together. This is perhaps more so than in a workplace, where certain personality types will tend to come together through recruitment selection seeking specific skill sets and personality traits. As such, you’ll meet people from all walks of life, with different approaches to doing things. To deal with this, sometimes you’ll need great patience and a closed mouth. If things get heated, let people have their say and then quietly summarize their position but then go on to suggest the compromising path. You don’t want to lose volunteers because of personality clashes, or those that know it all. Often these people will fly in, tell everyone else how to do it and then drop out just as quickly as they arrived. Volunteers that succeed the most are those who stick around for the long haul, who know the background and who treat each other with respect.”

“Question authorities who seek to over-rely on volunteers. If you feel that an organization is asking too much of volunteers, speak up and say that this work ought to be performed by paid persons. There can be a tendency to rely too much on the goodwill of people. “

“Lead by example: …most importantly, lead your volunteers by example. Don’t demand anything from your volunteers that you yourself wouldn’t be willing to do. Additionally, don’t merely sit around barking out orders and then park yourself in a chair while they work hard. By all means, feel free to be directive, but it is imperative to jump in and get your hands dirty with your volunteers to show them you are willing to work hard, too.”

“ Be flexible…Remember to offer flexibility to your volunteers as well. Your personal and private life is a roller coaster, and so is that of each of your volunteers. These people are offering up their free time to assist in your project, so understand when they need to be away for a week or two or weekends here and there.”

“ Be accurate and detailed…Unlike regular employees, volunteers should not be saddled with too great a burden. This is not meant to belittle the volunteers, but rather to present them with realistic goals. Provide volunteers with clear, accurate, and concise goals from the beginning so they have direction and can produce quality results from the start.”

Volunteers will do whatever it takes to get the job done when there is flexibility… When we work to accommodate them at the level of their availability, they are more willing to accommodate us.”

“ Volunteers tend to renew their commitments when they are given the authority to do their job: Contented workers are those who know you will not step in and take control once the assignment has been given. It doesn’t matter if you can do a better job. That is not the issue. Letting someone else do “his or her best” so you can find needed rest definitely is.”

“Turn the tables: If someone says, “We can’t do that,” ask, “What CAN you do?” If that person says, “We can’t be ready by that date,” ask “When CAN you be ready?” or “What factors are keeping you from being ready on that date?”

The Most Important Part of Working on a Board or Committee is Communication:

  • Don’t drown volunteers in e-mail: Rather than sending messages as soon as you think of something you want to say, take the time to choose the appropriate recipients and type of communiqué. There are at least three categories of e-mails to consider: individual exchanges with one volunteer at a time; blast e-mails that go to every volunteer; and e-mails sent collectively to selected volunteers working together on a committee or project. Note that many volunteers will be on all three of these lists, so it’s easy to overwhelm them. That’s why subject bars are so critical.
  • For individual and small group communication, it’s much better to send several shorter e-mails – each on a specific subject – than to combine lots of points into one long message. Your goal is to allow recipients to deal with the content of each e-mail and file it away. Not to mention how much easier it will make your life if return messages are clearly about a specific topic.
  • As a substitute for working via e-mail, consider organizing  an online discussion group, such as Google Groups (http://groups.google.com/), for specific initiatives or committees. While there may be many posts to get work done, setting the “digest” option consolidates the exchanges each day and may alleviate the feeling of an inundated email box. MY NOTE: I have set this up for several boards and it has been a life saver for all plus, it leaves historical documents for future board members.
  • Train everyone to pay attention to the subject bar (both in receiving and sending messages) and make sure it communicates what each e-mail contains. This is your most important tool to ensure successful e-mail control.
  • If there is something critical in the message, include the word “important” or “urgent” in the subject line, but do so sparingly. If every e-mail message from you says urgent, recipients will not take your messages seriously. Don’t cry wolf!
  • First, decide on an acronym for your organization and use it consistently as the first item in every subject bar. Then, follow the acronym with something that alerts volunteers about the contents of the e-mail. Agree together to use certain terms consistently in subject bars. In other words, decide that you will always say “Treasurer’s Report” and not later use “Financials” or “Cash Flow” to refer to the same document you send every month. This helps everyone to recognize and save e-mails in similarly-named folders.
  • Use “Reply All” wisely and sparingly. Give careful thought to what you say to the larger audience and avoid overloading your friends’ inbox.
  • Change the subject bar when the contents of the e-mail no longer refers to what was in the heading 3 weeks ago! It’s common for people in an ongoing cyber conversation to just keep hitting “reply” without noticing that the subject bar of the message still says “Christmas party planning” even though it is now April.
  • Conversely, teach people when NOT to use “Reply All.” There are no hard and fast rules on this, but sometimes it’s helpful to say something in your message such as, “I am sending this to the whole team as a heads up, but after this Alicia and Michael can exchange e-mails without copying the rest of us.”
  • If an e-mail includes a deadline or a request for something specific, put this information at the beginning of the message to be sure it is seen. Then go on to explain it. If you bury deadlines at the end of your messages, don’t be surprised if they get missed.
  • Of, course, the issue of not getting fast answers back from volunteers is another story! Do not get angry at silence. Train everyone how to work with you via e-mail. Many of the tips here will help. Recognize that most people are overwhelmed by the amount of electronic messages they receive and make your communications ones they will want to open. Make sure they know exactly how to respond.

Sources:
http://www.wikihow.com/Know-when-Not-to-Volunteer
http://blogs.volunteermatch.org/engagingvolunteers/2012/07/09/10-tips-for-keeping-your-volunteers-motivated-and-happy/
http://www.justbetweenus.org/pages/page.asp?page_id=87965
http://www.energizeinc.com/promo/E-mail_with_Volunteers.pdf

San Mateo Event Center Expands Menu – Interview with Jeanavive Janssen

http://www.smdailyjournal.com/article_preview.php?id=159336
Original Post:  May 21, 2011, 01:53 AM By Bill Silverfarb Daily Journal staff

The Sixth Annual Bay Area Maker Faire is kicking off a busy summer of programs at the San Mateo County Event Center this weekend with the county fair following shortly behind in June.

While the sprawling site in San Mateo may be best known for hosting the annual county fair, it also hosts trade shows, car shows and other events such as Hyper-Con, a Japanese anime and pop culture event to be held in August.

The center’s newest venture, however, is geared toward food lovers and will feature gourmet food trucks, live music, a car show and independent clothes makers.

First Fridays Movable Feast, a partnership with San Jose Eats, will begin at the Event Center July 1 and is planned to be held throughout the summer.

SJ Eats made its debut in downtown San Jose April 2 with nearly 10,000 people showing up to sample gourmet street food from more than 30 mobile food vendors. It is San Jose’s version of the popular Off the Grid events that have become popular in San Francisco and that caught the interest of Chris Carpenter, the event center’s general manager.

Carpenter recently met with officials at the Fort Mason Center in San Francisco where Off the Grid first got its start. The events have since expanded to other parts of the city but the Friday night event at Fort Mason is its most popular.

“Off the Grid just exploded for them,” Carpenter said.

Off the Grid is also currently looking to expand into a San Mateo location this summer. It is going through the city’s permit process now and is trying to find the best location near downtown for the street food events.

Off the Grid’s popularity sent Carpenter and his staff looking to provide the same type of atmosphere at the event center Friday nights. The event center’s Jeanavive Janssen reached out to SJ Eats founder Ryan Sebastian and a partnership was formed to rebrand the event for San Mateo as First Fridays Movable Feast.

While the county fair is the event center’s anchor event, it only operates nine days a year.

“We still have to fill up the rest of the calendar,” Carpenter said.

While weekends are booked up completely at the event center going into 2013, weekdays are often open during the year.

Carpenter and Janssen are hoping First Fridays become a regular event.

Be warned, however, the first SJ Eats event held at Fallon House April 2 had way more people show up than what was expected. Lines were long at that event and there was not enough food to feed the nearly 10,000 people who flooded downtown San Jose that Saturday.

Sebastian even wrote a letter of apology after the first event because of the long wait times for food at trucks such as MoGo BBQ, CurryUpNow, Chairman Bao, Bill’s Beer Steamed Hot Dog Cart and his own truck Treatbot.

Sebastian’s food truck, Treatbot the Karaoke Ice Cream Truck (From the Future), parks near the Intuit Mountain View campus daily and has a steady stream of regular customers.

A lot of synergy has grown out the street food gatherings and the event center is hoping to capitalize on it. The center is even expanding its Wednesday farmers’ market to include more food trucks, Janssen said.

“We are trying to give the community another option for Friday night entertaining,” Carpenter said.

First Fridays Movable Feast will be held from 5:30 p.m. to 10 p.m. Friday, July 1. For more information check out the event center’s website at: www.sanmateoexpo.org.

Bill Silverfarb can be reached by email: silverfarb@smdailyjournal.com or by phone: (650) 344-5200 ext. 106.

The Power of Networking: by The Network Girl

Re-posted from IAEE Young Professionals


The Power of Networking

August 17, 2008

The Power of Networking

by Jeanavive Marie Janssen; IAEE YP Chair.

Networking is a tool being utilized everywhere. People aren’t always aware of the full potential and benefits, but we do it everyday. I hear people sharing info with each other about their work, where to grab some food, what books are good and other resources.

Over time I have earned myself the nick name TheNetworkGirl, and I have continued to pursue this in various endeavors. I am not an acclaimed expert on the subject (yet), but it has worked for me time and time again. So, I thought I would contribute my thoughts on networking.

How can you harness the power of networking? First, you have to be consciously aware of what you are looking for. Take a moment; give your self some time to think about what you are looking for…A new place to live? A new job?…Then imagine finding what you are looking for. Have a full mental picture.

Once you have this image in your mind something happens, you become more aware of what’s around you in relation to what you are looking for. Time and time again I will hear conversations on the street, at parties or work, and I will hear ‘buzz’ words that draw my attention in regards to things I am looking for or have interest in. And me, being “TheNetworkGirl”, I have no problem going up and saying, “Hey, I over heard you…” and BAM! I have just homed in on a new connection, resource and maybe even a new friend.

You may not be totally prepared to go up to strangers but you can also begin this process within your own group of contacts. Talk about what you are looking for to everyone you know. Don’t be shy, everyone does it to a degree and it is very effective life tool. Make a list of everyone you know, give them a call, send them a note, or an email. This is a great way to ensure you are keeping in contact with friends, and reciprocate by asking them what they are looking for. Perhaps they are actually looking for YOU! But didn’t know you had what they have been looking for.

Networking is definitely not a selfish pursuit. Eventually your skills will expand. When you are out and about you begin to over hear conversations and notice things for your friends too. That is what happened to me. I have amazed my friends and colleagues. They would briefly mention that they where trying to find someone to do something and BAM! I would be contacting them the next day with a lead and introduction.

Every day we come in contact with so many wonderful people with hundreds of resources, and now with the Internet it is truly amazing how small the world really is in its vastness. Are you prepared to reach out and make a new connection today?

BayArea: Event Industry Networking

This list is only for quick reference – please visit Association websites for current event listings.

Have other Networking Opportunities?
– email me or make a comment below.

Keep up with Event Social Media How-To for the self made industry professional by joining TheNetworkGirl Facebook

Fan Page

TheNetworkGirl Jeanavive Janssen

THENETWORKGIRL Recommended HOT EVENTS

October 1, the association I chair IAEE NCC is hosting an educational program: Marketing Strategies: Industry Best Practices.

We have a great group of speakers; Jeff Chase – Founder & President – Immersa Marketing, Eve Schmitt – Global Travel Manager – VMWare, Steve Van Dorn – President & CEO – Santa Clara Chamber of Commerce and Convention-Visitors Bureau and Miki Cohen – President – Western States Horse Expo, and Pat Zollman, CMP – Senior Director, Global Accounts – HelmsBriscoe.

Topics: Rebuild and rebrand your event – Driving attendance to your event with creativity – Booth sales – lose a little bottom line just this one year to prove your strength and commitment – Retaining sponsorship dollars by eliminating manpower barriers – Creating value – for the meeting, client etc.- Driving Sales and generating revenue – ROI etc. – Doing more with less – social networking, multiple year bookings with rebates etc. marketing thru Facebook, Twitter and Youtube. -Negotiating trade agreements with advertisers, clients and other partners instead of cash. -Substantial discounts when meeting on need periods -Inviting clients to intimate gatherings to showcase venue, food quality and service. -Making personal visits to our client’s place of business -Website enhancements: virtual tours and making sure all printed documents are online -Providing excellent customer service and continued education to staff on industry trends.

Registration: Cost $25

http://iaeenccmarketingstrategies.eventbrite.com/

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October 7th – Green Meetings – Making it Real Educational Conference Presented by Green Meetings Industry Council of Northern California and Inn Marin. This half-day educational conference features a Keynote on Corporate Social Responsibility, two informational panels, a reception and mini trade show.

DATE: October 7, 2009 | 2:30 pm to 6:30pm

LOCATION: Inn Marin | 250 Entrada Drive | Novato, CA 94949

FREE – Register Here: http://ncal.meetingsmags.com/article/educational-conference-green-meetings-making-it-real

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American Society of Association Executives (ASAE)
NCN section of ASAE’s web site

ASAE now has more than 22,000 association CEOs, staff professionals, industry partners, and consultant members. (I have been asked to be on this year’s board)

ASAE NorCal Network event scheduled for Nov. 4 – Secrets of Successful CAEs Here’s the link with info. Note that “CAEs” refers to Certified Association

Bay Area Business Travel Association (BABTA) http://www.babta.org

Membership consists of travel managers, as well as suppliers and vendors from airline, car rental, hospitality and other travel-related industries.

September 23 Joint SVBTA / BABTA meeting

Hospitality Sales and Marketing Association International (HSMAI)

http://www.hsmainc.com

Leading source for sales and marketing information for professionals in tourism, travel, and hospitality.

July 20 / September 28 / October 26 / November 16

International Association of Exhibition and Events (IAEE NCC) http://iaeencc.com/ (I am the chair of the northern California chapter)

Represent the interests of tradeshow and exposition managers. Represents over 8,500 individuals who conduct and support exhibitions around the world.

August 27th / October 1

Meeting Professionals International (MPI) http://www.mpincc.org

Hold positions in Bay Area corporations, hotels and resorts, meeting management firms, and with meetings industry suppliers.

August 27 Education Program, Westin St. Francis / September 23 / October 28 / November 10

Professional Convention Management Association (PCMA) www.pcma.org/Chapters/Northern_California.htm

PCMA represents approximately 6,000 meeting industry leaders including planner professionals, suppliers, faculty and students.

September 17, 11:30am / October 29 – Joint MPI, IAEE, PCMA Mixer / November 19

Silicon Valley Business Travel Association (SVBTA) http://www.svbta.org/

Membership is an assemblage of travel managers and vendors in all phases of their careers.

July 23 / September 23 / October 8 / November 11

Society Government Meeting Planners (SGMP)
http://www.sgmpsf.org

August 20 / September 24 / October 22 / November 19

“Almost Myspace”

Last night I went to the ‘Today’s Young Professionals’ – Leadership Incubator at Ebay in San Jose.  They had a great presentation about branding yourself – a very interactive session which reminded me that I can’t forget about my brand that I have been creating since child-hood, and most prominently in 1999 when I truly became The Network Girl (history).

Some how I lost track of my brand over the past 6-months, I am The Network Girl, I am an enabler and a connector – these of course are the skills that I have been using for my current contract but the course reminded you are not XYZ company – you are your brand.

I also walked away with the motivation to pursue what I have thought about and started to draft a few times – the start of a book, which will come from a Case Study about missing the Social Networking curve by inches since I had one of the first social Networks established in 2000.

The title “Almost Myspace”, it will cover social networking and personality marketing – tools that I have specialized and developed over  the years  which are timeless in their essence.

The title I have to thank Terry Blanchard for, he is the owner of the Wing Stop in San Jose – he was also at the TYP event and we have met at several other Chamber mixers.  They have the best hot wings in town for sure!  He has dubbed me his ‘wing-man’:

“I have to thank you for being my wing man last night (really no pun intended, I just really realized it might be perceived as a pun when I was typing it, someone stop me please). What do you call a woman who is your wing man? – wing buddy, wing gal, wing woman, wing chick”

I have a knack for networking and connecting people, by the end of the night I connected him to several wing lovers, and other marketing opportunities.  In return I know that I have some one who will be looking out for me and my Networks – its important to have wing men looking out for us.

As well I met Nima Adelkhani and I will dub him as a fellow Network Guy who has vision, is an innovator and also uses his super human networking abilities to help others – just because he like to.  Not only that, he has a great service – mobile advertising devices that attach to commuter vehicles (making it green, since the cars are already on the road)…Check it out AdHitch. I am sold and will certainly be reccomending this to colleagues who work for large chains or for individuals who need to get a mass message out quickly but affordably – great for legislative campaigning.